A Resident will be entitled, upon providing reasonable notice, to access his/her personnel file maintained by the Employer. Upon request, a Resident shall be given copies of pertinent documents. A representative of the Union shall, upon submission of written authorization of the Resident, be given access of the file in order to facilitate the investigation of a grievance.
| Interpretation | Close |
A resident has access to all of his/her files
The program director has access to all of the resident’s files
Anyone other than the resident or the program director must make a Freedom of Information request
The resident has the right to be provided with a copy of any material in his/her file; photocopying charges may apply
The program director has the obligation to inform the resident of any reports which may cause the resident to be placed on remediation or probation
The resident then has the opportunity to reply in writing and/or institute a grievance procedure
Copies of any document which may result in, or arises from, disciplinary action must be provided immediately to the resident concerned and entered into his/her file
Reasonable access of the resident to his/her file is necessary, and in general this is considered to be a maximum of 24-hours after such request
There is no requirement for anyone to witness a resident while they are examining their file
A resident’s file must not be removed from the department, but does not necessarily have to remain within the same room in which it is stored when the resident is examining it
A resident must not remove anything from his/her file (but, he/she can copy material)
A resident’s file must not be destroyed, but instead be stored in order that queries may be answered
Contact PAR-BC, if you are blocked from reviewing your file.
