Organization...

Guidelines

PREAMBLE

PAR does not assume responsibility for any costs associated with or incurred by non-PAR representatives who travel with the PAR representative.
Claims that exceed these guidelines may not be reimbursed.
PAR does not return expense claim forms. If you would like a copy returned with your reimbursement cheque please indicate this on your claim.
PAR's Director of Finance reserves the right to review all expense claims.

Hotel accommodation must be booked by PAR.
If staying with friends or family: $50 for the first night and $30 for subsequent nights for provision of some form of "thank you" to the host. Receipts must accompany the claim.

Representatives are responsible for making their own travel arrangements.
Representatives who travel by air outside of the Province are required to travel economy class & to book the lowest fare category available; generally non-refundable. If possible, to stay a Saturday night to further cost savings. Representatives are urged to purchase cancellation insurance if it is not a feature of their credit card. Representatives are NOT required to fly on discount airlines, or the 'red-eye'. Any deviation from the advance booking, Saturday night stay policy must receive prior approval.
Representatives who are travelling by air within the Province who are able to complete their business in one day are encouraged to do so. The requirement to fly economy, and to book the lowest fare category available applies. Representatives are NOT required to fly on discount airlines, or the 'red-eye'. This policy does not preclude a representative from "over-nighting" should that option better meet his/her schedule.
Mileage is reimbursed at $0.43/km. At no time will mileage claims be reimbursed which exceed the cost of retum air fare.
Car rental is permitted. Prior approval must be obtained.

Maximum of $75 per day. Receipts must accompany the claim. Beverage charges are considered part of the daily meal allowance.
Exemptions to the $75 / day maximum will be made when a representative is hosting a business guest(s). The reason for the "over run" must clearly be identified on the expense claim. Whenever possible prior approval should be sought.